How a Party May “Control” Its Affiliate for Document Production Purposes
Fed. R. Civ. P. 34(a) provides that a party must produce documents in its “possession, custody, or control.” While possession and custody are relatively straightforward concepts, the question of when a company “controls” the documents of an affiliate is left to the discretion of the courts. Courts generally construe control broadly, concluding that an entity controls documents of an affiliate when it can obtain the documents on demand. See, e.g., United States v. Int’l Union of Petroleum & Indus. Workers, 870 F.2d 1450, 1452 (9th Cir. 1989) (“Control is defined as the legal right to obtain documents upon demand.”) (citing Searock v. Stripling, 736 F.2d 650, 653 (11th Cir. 1984)); Steele Software Sys. v. DataQuick Info. Sys., 237 F.R.D. 561, 564 (D. Md. 2006) (“It is well established that a district court may order the production of documents in the possession of a related nonparty entity under Rule 34(a) if those documents are under the custody or control of a party to the litigation. Control has been construed broadly by the courts as the legal right, authority, or practical ability to obtain the materials sought on demand.”) (citations omitted).
When seeking to compel the production of documents belonging to affiliated companies, the party seeking discovery must establish that the opposing party or subpoena recipient sufficiently controls the affiliate. See Norman v. Young, 422 F.2d 470, 472–73 (10th Cir. 1970). But how does a party make this showing? Courts generally evaluate a number of non-determinative factors to determine if such control exists, including (1) the corporate structure of the entities; (2) how frequently the entities interact with one another in the course of business; (3) whether employees of one entity report to, or have obligations to, employees of the other entity; and (4) whether the entities are participants in, or may benefit from, the present litigation. While some courts may emphasize certain of these factors over others, they generally consider how related companies are structured, and how they actually operate, to determine if sufficient control exists.
Structure Is Instructive, but Not Necessarily Determinative
One of the first things courts generally consider in determining whether an entity must produce documents belonging to another is the corporate relationship between the two. For some courts this is a determinative factor, concluding that a parent corporation‘s complete ownership of a subsidiary alone establishes sufficient control to require document production. See Atl. Specialty Ins. Co. v. M2 Motor Yachts, No. 14-62822, 2016 U.S. Dist. LEXIS 198099, at *5 (S.D. Fla. June 23, 2016) (“While a parent corporation must produce documents possessed by a subsidiary it wholly controls, the reverse is not true.”) (citing Power Integrations, Inc. v. Fairchild Semiconductor Int’l, Inc., 233 F.R.D. 143, 144-146 (D. Del. 2005)). Other courts have indicated that the corporate structure can be an influencing factor, and that the structure, plus the presence of one or more of the additional factors listed above, may establish sufficient control. See Platypus Wear, Inc. v. Clarke Modet & Co., No. 06-20976-CIV, 2007 U.S. Dist. LEXIS 94327, at *14-15 (S.D. Fla. Dec. 21, 2007) (“Thus, while an intracorporate relationship and additional indicia of control . . . may be necessary for a subsidiary to reach up the corporate ladder and demand documents in its parent’s possession . . . .”). Still others have said that the corporate relationship of the parties is not as significant as other factors, particularly because the corporate form can be abused. See Steele, 237 F.R.D. at 565.
The corporate form is usually the starting point for the control analysis because it provides courts with a general overview of the entities’ relationships. We generally presume that a company has less control over its sister company than it does over a wholly owned subsidiary. But, outside of some situations, the corporate structure is not the end point of the analysis because courts recognize that the corporate structure may not correctly illustrate the relationship of multiple entities. A company may have greater control over a sister company than a subsidiary, for example, if the sister companies are owned by the same person or entity, while the subsidiary is only partially owned by the parent. Compare Steele, 237 F.R.D. at 555 (“Control has been found where the party and its related nonparty affiliate are owned by the same individual.”), with In re Uranium Trust Litig., 480 F. Supp. 1138, 1152 (N.D. Ill. 1979) (finding a corporate parent did not have to produce documents from 43.8 percent-owned subsidiary that conducted its corporate affairs separately). So, while the corporate structure is a good starting point in the control analysis, it is generally not a conclusive factor. Instead, courts will evaluate additional factors to determine if a party sufficiently controls an affiliate.
Who’s Really in Charge?
Since the corporate structure of parties usually does not fully resolve the question of whether one affiliate controls another, courts often conduct a closer analysis of the relationship between the entities to determine if sufficient control exists. Power Integrations, 233 F.R.D. at 146 (noting that some courts go beyond examining the legal right of a party to obtain documents from another entity and inquire into their practical ability to do so). This analysis may focus on the transaction or transactions at issue in the lawsuit, or it may expand to the parties’ general relationship. The more frequent or important the interaction between the entities, the more likely sufficient control exists for the purpose of production.
Courts have found companies to have control over each other’s documents where they “shared responsive information and documents in the normal course of their business dealings.” Sergeeva v. Tripleton Int’l Ltd., 834 F.3d 1194, 1201 (11th Cir. 2016). Control may also exist where the core business function of two entities necessarily requires information sharing. In Cooper Indus., Inc. v. British Aerospace, Inc., 102 F.R.D. 918, 919–20 (S.D.N.Y. 1984), for example, the court found it “inconceivable” that a company could not seek documents from an affiliate related to planes on which the company worked on a daily basis. Likewise, control may be found where companies that do not generally interact worked together on the transaction at the heart of the dispute. See Camden Iron & Metal, Inc. v. Marubeni Am. Corp., 138 F.R.D. 438, 443 (D.N.J. 1991).
In this sense, control for the purpose of discovery operates much like another familiar concept—general and specific jurisdiction. Control may exist where a company’s business requires that it interact with a related company repeatedly and consistently. It can also exist where the facts of the specific transaction or behavior at issue shows that the companies worked closely with one another, as this closeness suggests that materials were or could be exchanged. Both the general and specific relationship between affiliates can inform the control analysis.
A Little Too Close for Comfort
Similarly, courts have found control where companies have common leadership and owners, or where resources are shared by the entities. In this sense, the control analysis is akin to an alter-ego or “piercing the corporate veil” analysis. See Camden, 138 F.R.D. at 441-42 (noting that control can be found under the “alter ego doctrine which warranted ‘piercing the corporate veil’”). If a review of the management and operations shows that one company can effectively control the operations of an affiliate, the court may conclude that control exists for the purpose of Fed. R. Civ. P. 34.
This analysis usually turns on the specific facts of the case. Control can be found, for example, when one company shares managers with another or can otherwise control the other company’s operations. See Flavel v. Svedala Indus., No. 92-C-1095, 1993 U.S. Dist. LEXIS 18730, at *13–17 (E.D. Wis. Dec. 13, 1993) (if a company shares management with another company, can make hiring or firing decisions for another company, or otherwise controls operations of an affiliate, the court may compel a party to produce the affiliate’s documents). It may also be found where the parent company of two affiliated companies can force the companies to exchange documents. Uniden Am. Corp. v. Ericsson Inc., 181 F.R.D. 302, 307–08 (M.D.N.C. 1998) (ordering company to produce documents from a sister company because, in part, “[t]he parent company has power over both [sister] companies, including the power to make [the affiliate] provide information”). Essentially, any evidence demonstrating that one party can influence or control the other, whether through control of management decisions or sharing of resources, can demonstrate sufficient control to require the production of documents.
Shouldn’t You Be in This Lawsuit, Too?
A final factor courts often consider in determining control is whether the non-party corporation has a financial stake in the outcome of the litigation. This can occur when, for example, a non-party will directly receive the benefit of an award in the action. See Afros S.P.A. v. Krauss-Maffei Corp., 113 F.R.D. 127, 131 (D. Del. 1986). A financial interest can also be found when a non-party could be liable for the judgment, or when the non-party’s financial interests could be otherwise affected by the outcome of the case. Batista v. Nissan N. Am., Inc., No. 14-24728, 2015 U.S. Dist. LEXIS 177227, at *8 (S.D. Fla. Dec. 7, 2015).
Like the other fact-intensive factors above, this factor creates significant room for debate. Any financial interest could be potentially relevant. In Afros, for example, the court found a non-party had a financial interest in the outcome of an action because its sales “will be enhanced” if a party to the action could no longer compete in the business space. See Afros, 113 F.R.D at 132. Therefore, if the affiliated non-party may be benefitted or harmed by the outcome of the litigation, this could evidence control.
Conclusion
In short, when a client receives a document request seeking information from an affiliate, you must conduct an in-depth analysis of the business relationship between the entities, both generally and relative to the transaction or event at issue, to determine whether your client has an obligation to search for and produce the responsive documents. Additionally, you should make sure to review the relevant law in your jurisdiction on this issue to assess the factors most heavily weighted by the relevant court.
C. Darcy Jalandoni is a litigation partner in the Columbus, Ohio office of Porter, Wright, Morris, & Arthur, LLP. She focuses her practice on product liability and complex commercial litigation and is an active member of the DRI Drug and Medical Device Committee.
Justin J. Joyce is a senior associate in Porter Wright’s Cincinnati office. Justin concentrates his practice on commercial litigation, product liability, reinsurance, and advising startups and emerging businesses. He advises clients not only before a lawsuit is filed, but also during all stages of the litigation process, including appeals.